2018 WA State Paid Sick Leave Policy

The Low-Down 

Employers must provide a one-time notification to each employee of their paid sick leave rights. WA L&I has developed the employee paid sick leave notification form. Below is a sample form we created from their requirements. 

Employees must provide a “reasonable notice” for an absence from work for the use of paid sick leave for an authorized purpose. 

An employer may choose whether to provide a financial or other reimbursement after 40 hours accrued for the following year.  (ie- if the employee has 52 hours accrued, you may cash out the 12 remaining hours).  

Sample Form: Employee Paid Sick Leave Notification 

Cut and paste the following or just copy the words to create your own company form for employees to sign, and for you to keep in their employee file.

MyCompanyName Employee Paid Sick Leave Notification

Sick leave will accrue at one (1) hour of paid sick leave for every 40 hours you work starting 1/1/2018. You are entitled to use this accrued paid sick leave beginning 90 calendar days after the start of your employment, for any of the following reasons (as outlined at RCW 49.46.210(1)(b) and (c)):
  • To care for yourself or a family member;
  • When you or a family member is the victim of sexual assault, domestic violence, or stalking; and
  • In the event our business or your child's school or place of care is closed by order of a public official for any health-related reason.
  • Accrued, unused paid sick leave balances of 40 hours or less will be carried over to the following year.
 Signed: ______________________________  Date: ___________________

Retaliation against you by Company name for using paid sick leave for authorized purposes, or for the exercise of any rights under the Minimum Wage Act (chapter 49.46 RCW), is prohibited.                       

Sample Form: Employee Extended Sick Leave Verification

The state of WA says that if the employee wants more than 3 sick days off in a row, they need to provide you with some proof. of sickness. Here is the WA L&I official form for that possibility, attached, for you to download: 
Sample Form Employee Extended Sick Leave Verification 

The research for this blog post is credited to Shelly Tutt, bookkeeper @ QC Computing LLC.