We support Intuit payroll in all forms, as well as adding ZenPayroll (now Gusto) to our portfolio now.
Gusto is cloud-based payroll software, built for small businesses. Customers can run payroll and administer benefits from any connected device. All government payroll reporting is done automatically and paperlessly, providing the easiest way for business owners and bookkeepers/accountants to manage payroll taxes and compliance.
There is one glaring limitation to Gusto or outsourcing payroll at all, over Intuit payroll, and that is job costing. If you need to integrate employee hours and job costing closely with payroll outsourcing payroll is not the right decision for your business.
With Gusto you decide on your payroll schedule. When it's time to run payroll, Gusto sends you an email alert. You connect from any device, (enter hours if the employee is not salaried), and run payroll with the click of a mouse. They take care of the all the rest. What could be simpler?
Cost of Gusto and Intuit Payroll:
Gusto monthly fees and Intuit monthly fees are so dependent on time, number of employees, features you want, etc. Basically I've noticed that they are half the price of other outsourcing payroll models (Paychex, ADP, Wells Fargo Payroll, etc.) and equivalent to Intuit Payroll. Basic payroll includes direct deposit, unlimited payroll runs, year-end W-2s and 1099's, tax liability payments, special payroll runs, and new hire reporting for both employees and contractors. Child support submitted, and WA state sick pay calculated have been added recently. Gusto has also added benefits packages for 401K, etc, which I'm not that familiar with yet. They seem to be adding features quickly.
I've seen the ads for Costco and Intuit Online and Payroll combined and find them somewhat misleading as the Intuit software only prompts you with what you owe for net payroll. You still have to file with various agencies, pay, and clear out the liabilities in your software. I prefer the out-sourcing model where the payroll liabilities to agencies are handled for you. It also keeps the payroll details out of QuickBooks, so your QuickBooks company file is easier to manage. If you want payroll details, the Gusto website has all the reports you'll ever want.
Naturally, I am happy to fix any problems you are having with Intuit Payroll. If you chose intuit payroll, that's fine with me. You know more about what's best for your business than I'll ever hope to know.
Let's talk about the QuickBooks integration. I've run the sync/link and all it does is enter the check into QuickBooks that takes money from your bank account, and posts it to Wages & Taxes, Salaries, or whatever you call your payroll expense account. I can enter that in manually, or upload it from the bank feed faster than I can integrate it from Gusto. And if you do ever need more detailed information, such as specifics on employees or tax liabilities, Gusto is storing those reports for you! Or if you require more detail inside QuickBooks, you can break it out yourself via check detail or a journal entry.
Did I mention the free month? That gives you time to see how you like it.
There is no cost for setup time. The one month free starts the first month you actually run payroll.
P.S. I had a mentor who shared that the trick to managing employees was to buy cheap dishes from the thrift store that she could then throw against the wall out back of her shop, Let's make having employees easier on you. At least I can help take care of the accounting part. You buy the dishes.