Rolling out the QuickBooks Online New Reconciliation Screens

QuickBooks will have a new reconciliation screen soon. It's already rolled out for Accountants, so I've gotten a chance to use it. Here are some tips and things to watch out for. 

First up, I would forget I was working in 2016, and enter in a statement ending date of 2017. Instead of seeing just the month of transactions one sees the entire year. When I went back to fix my mistake to the correct 2016 ending date, it would still show me the entire year, not fewer transactions. That feature is now controlled by a funnel, where one has the choice to say, "Limit what I see to statement ending date". Look for the funnel icon to the top right of your reconciliation screen for this feature. 

Next up, I'd have to leave my work for awhile, so I'd select "Leave" on the reconcile screen and close down the software. When I returned, my opening balance would be off. What the heck? Turns out, QuickBooks automatically enters an opening balance entry and reconciles it for you. I learned to do a Find by Amount, find the reconciled entry, and delete it to get my opening balance back to the correct amount. It's supposedly a feature to help you start a new reconcile on a new account, but at this point it's a bug.

Last up, I learned that the reconcile goes faster, i.e. more accuracy, if one selects the Deposits screen first to click off all the deposits, then Expenses screen next to click off the expenses. Apparently, that's how it was coded and tested, because it works better. I always respect the software and give it what it wants. As one friend says, "That's how I roll". 

"How I roll" is that I learn these things the hard way so that I can make it look easy for you. 

Update your Salestax Rates

Effective TODAY. This is not an April Fools Joke.

Many cities in King County, WA now have 10% and higher sales tax rates. It's now 10% in Issaquah, 10.3% in Bothell, 10.1% in Seattle.

Here is the link to the new rate sheet for you to print out and update your QuickBooks.

New Salestax Rates


Salestax rates are found on the item list for Desktop, in the Salestax area for QuickBooks Online.
Do not just update your QuickBooks salestax rates in-line.
Add new rates codes, and leave the old ones as is for reporting and auditing purposes.
If we're doing it, we'll rename the old ones first, so the new names will be the same names you're familiar with.
I or one of my bookkeepers can come out and fix this for your business, plus anything else you want help with.

Looking forward to making sure you make more profit!





Does an education prepare you for small business accounting?



This blog post is thanks to Shelly, one of the bookkeepers at QC Computing, and the person in the black sweater. 

Numbers and organization comes naturally to some people. I'm one of those lucky individuals. I’ve always enjoyed working with numbers. To that end, I'm the one who manages the books and paperwork for the business my husband and I own.

After handling the organization for our business, I decided to go back to college and get my degree in accounting.  As I advanced towards my degree I decided that I would like to use my knowledge to help other small business owners. I believe small businesses are the back bone of America.

Once I started working with Madeline, I was astonished to discover that she had this entire level of expertise that a college and an accounting degree had not afforded me. Although nothing will replace the value of my education, it's exciting to discover that there is so much more to learn.

I learned how to apply real world situations to a Profit & Loss Report, the true meaning of Equity in understanding a Balance Sheet, and how to simplify business financials.  I now look at the glitches of my own business differently. I'm able to find simpler solutions to the bookkeeping and paperwork for my business. That, in turn, has improved the profitability, which is awesome. 

Perhaps you're a well educated business owner? Maybe you even have an MBA or a PhD in Business? Now that you have a start up business, don't be shy about calling Madeline and I to help you. You may find that we can show you simpler solutions to your accounting needs than you knew about already. That in turn, may also improve your profitability too. 

Free Book Giveaway for Charity Organizations

If you're a church, non-profit organization, or school, who is doing charitable work helping small business owners financially, we'll support your efforts by sending you a free print or eBook of "Radically Simple Accounting" for your library,

Send us an email with enough information to verify that you are who you say you are and that you're doing what you say you're doing. We don't need a long story. We're just looking for legit organizations doing legit work helping businesses, non-profits, and individuals become more financially successful.

We're blessed to give back what has been so richly given.

Fraud - Check Your Bank Statement Monthly

When I reconciled my bank statement from last month (June, 2016), I noticed a fraudulent withdrawal of over $300. My very next client had the exact same fraud. Can you believe it?

The next month there was another one for over $300 done a different way. The two were connected but not.

Honestly, I wouldn't have noticed with a cursory glance over my bank statement. They all looked routine.

Do your reconciliations on time, or have us do them for you.

My Business Model: Consultant Setup -> Bookkeeper Maintain


By popular demand, my business model has evolved to where I go to the client's first to get it setup, or fixed up, and then when the time is right, my bookkeeper replaces me to maintain the system for the client over the long term.

Clients like that their systems are setup right by an expert--me--Madeline. I ask all the right questions, bring to light all the things that they've not considered, help them streamline their systems, and mostly--create structure out of chaos.

Client's like that I've done the work to find a trustworthy bookkeeper, that their system will be maintained properly over time, and that my bookkeeper has access to me in case of questions. Once one of the bookkeepers--currently Tony or Shelly--are in place, the client has access to me for a yearly financial analysis session.

We like it internally, because I like the hard jobs, and my bookkeepers like to maintain systems that are in place, so that they can make them work well over the long term. My bookkeepers also like that I've vetted the client.

This particular client is a good photographer, so I asked him to take a couple of pictures of me and Shelly together on the day when I transferred the job to her. The transition day is the hardest day for everyone involved, but we all manage to enjoy our work anyway.

Seattle Pike's Market Food Tour Fun

We work for Show Me Seattle, which sponsors the
Seattle Pike's Market Food Tour.

So they comped us (me, Shelly, the bookkeeper, and her daughter) to go on the food tour last Saturday afternoon with ten other attendees.

We received tastings from various food vendors and restaurants---from one side of Pike's market to the other--until we were all stuffed. It's fun being a tourist in my own town. Our tour guide covered the history of Pike's market, and some philosophy too.

My favorite area was the garden. I've been to Pike's Market many times and never known there was a garden area. The garden is beautifully taken care of pro-bono. One care-taker was picking herbs. While it's strictly do not touch for visitors, one is welcome to sit there and enjoy it as long as one wants.

Shelly & I spend so much time talking about clients, it was wonderful to get to spend some social time with her, and to get to know her lovely and charming daughter. I highly recommend the Pike's Market food tour.