Why ZenPayroll Software?

I totally endorse ZenPayroll Software: Here is why:

Do you really want to spend your time worrying about payroll? Wouldn't you rather be running your business? Or running to something fun? If you're already outsourcing payroll (to Paychecks, ADP, Intuit, etc), would you like the same arrangement at half the cost, with more control, and better support?

ZenPayroll is the best of both worlds. It's a modern cloud-based payroll software, built for small businesses and developed with the mission of making payroll simple and delightful. Customers can run payroll and administer benefits in minutes from any connected device. All government payroll reporting is done automatically and paperlessly, providing the easiest way for business owners and their advisors to manage payroll taxes and compliance.
ZenPayroll may end up being to payroll what QuickBooks was to accounting. Payroll is by the calendar year, so now is the ideal time to make a decision.

There is one limitation to ZenPayroll, and that is job costing. Occasionally someone is integrating employee hours and job costing so closely with payroll that outsourcing payroll at any level is not the right business decision. But I'm planning to setup a client with burdened job costing who's using ZenPayroll already. (Burdened is technical term for including overhead in employee cost per hour). I haven't had time to figure out how yet, but I plan to.

If you're interested in using ZenPayroll, please let me know by sending me an email with your legal name, and EIN. I'll send you a personal invite to sign up. After you sign up, it takes 72 hours (2-3 days) for them to approve you. This is for your security. After you're approved, the setup is simple. They have designed one of the most intuitive, easy to follow interfaces I've ever seen.

You decide on your payroll schedule. When it's time to run payroll, ZenPayroll sends you an email alert. You connect from any device, (enter hours if the employee is not salaried), and run payroll with the click of a mouse. They take care of the all the rest. What could be simpler?

Weblink to ZenPayroll - Frequently Asked Questions

Here is a Cost Analysis relative to other options:

Monthly fees are $25 per month, plus $4 per person for the first ten employees or contractors and $2 per person thereafter. This includes direct deposit, unlimited payroll runs, year-end W-2s and 1099's, tax liability payments, special payroll runs, and new hire reporting for both employees and contractors. No hidden fees, surprises or other corporate trickery.

Intuit's tax tables & forms, costs $28/month, plus $2 per employee. The biggest difference between ZenPayroll & Intuit Payroll is ease of use. ZenPayroll has a simple, truly intuitive, user interface. And if you do have questions, ZenPayroll provides better tech support than Intuit. I've seen the ads for Costco and Intuit Online and Payroll combined. It's somewhat misleading as the software is only going to suggest what you owe, and when you owe it, to the various agencies, so you can pay it, and clear out the liabilities in your software. This is prone to errors. Naturally, I support all payroll solutions, and am happy to fix any problems. You know more about what's best for your business than I'll ever hope to know.


QuickBooks Integration

Let's talk about the QuickBooks integration. I've run the sync/link and all it does is enter the check into QuickBooks that takes money from your bank account, and posts it to Wages & Taxes, Salaries, or whatever you call your payroll expense account. You can enter that in manually, or upload it from the bank feed faster than you can integrate it from ZenPayroll. And if you do ever need more detailed information, such as specifics on employees or tax liabilities, ZenPayroll is storing those reports for you! Or if you require more detail inside QuickBooks, you can break it out yourself via check detail or a journal entry. 

Did I mention the 2 free months if you sign up now?

P.S. I had a mentor who shared that the trick to managing employees was to buy cheap dishes from the thrift store that she could then throw against the wall out back of her shop, Let's make having employees easier on you.

Youtube Debut

Philippe Matthews, "the Oprah of Blog Talk Radio", and a really cool guy, interviewed me on "Empowering Teens and Young Adults with Radically Simple Accounting".

Here is the link for the YouTube Video:

Web link to YouTube Interview of Madeline Bailey by Philippe Matthews

We chose this topic because Philippe is starting a non-profit agency, HOW, to help kids break out of generational poverty and I wanted to help. Hope you enjoy the interview!

QB Connect Conference

QuickBooks Connect, Oct 20-22, 2014, was Intuit's premiere conference to celebrate their foray into the subscription business of QuickBooks Online. The conference was a chance to meet people, see the cloud technology, and get the advice needed to start, run and grow a business. It was a unique experience and an opportunity to make valuable connections.

The over 4000 attendees included a veritable who's who of industry movers and shakers. Vendors I work with such as Expensify, and Zen Payroll had sponsorship booths. I got the Zen t-shirt to prove it.

Accountants, such as myself, attended to become "Advanced Online Certified", a new certification Intuit rolled out at the conference. That test is extremely hard to pass, so the day-long training will be invaluable too.

Headline presenters included entrepreneurs Magic Johnson, Martha Stewart, Kevin Clearly, Cliff Bar & Co. CEO. Marc Andreessen (Netscape fame) got up from his sick bed to be interviewed by Scott Cook, Founder, Intuit Inc. Mr Andreessen is a VC now, so perhaps he wanted first dibs on the next FaceBook developer who might have been in the crowd? The level of creativity required to create a business such as FB was what I found most exciting about the conference too.
During the conference, I gravitated towards Sarah Clansky to answer my Intuit information booth questions. By the third question, she shared with me that she doesn't actually work for Intuit Corp. Rather; she's the project manager for doubledutch.me—the business that developed and managed the QB Connect conference app. She has 3 more conferences to roll out this month alone. Two years ago that business didn't exist, or if it did, just as idea, a vision, or maybe a dream? 

 It's a joy and a blessing to be around attendees, and my clients, who all have such a high level of business creativity.

QuickBooks Tech Support

Computers and tech support go together. Tech support comes in a variety of packages. I work visually, kinetically, and on a project basis. That means either at the client's office, or remotely where the client and I can discuss issues.

Lots of people want instant phone and email support, which we don't provide. It's a business decision, based on 100 reasons why. Yesterday I was at a clients that aptly illustrates one of the reason's why.

A client called about having me look at his WA State B&O report, and past returns. He didn't trust the report his bookkeeper was giving him, wasn't sure if he was filing correctly, and wanted to know if he should amend past returns? The bookkeeper was pretty upset at me for not doing this as a tech support call. Lots of drama.

The client turned out to be right on all fronts. The bookkeeper's numbers were correct, but QuickBooks wasn't putting the numbers in the right place on the Salestax Liability Report because of  how she had learned to use the software. On invoices that didn't have salestax, she was leaving that space blank, instead of putting in "non". In a million years, she would have never asked that, nor would I have imagined that was the problem with the report. While I was there, I got on the phone with the Dept of Revenue and clarified how he should file and what codes he should use. I verified that past returns were 'good enough'. And left the bookkeeper notes and reports so that she could do this correctly in the future.

With visual access to QuickBooks, access to the client or bookkeeper, and a block of time, I have yet to find a QuickBooks problem I can't solve, sometimes with the help of Intuit Tech Phone Support, which I pay handsomely for. So if you need phone support, Intuit can provide it to you too.

Millionaire Mindset Seminar

The Millionaire Mind Intensive (MMI) is the self-help rich system for becoming a millionaire that I support. After reading the best-seller, Secrets of the Millionaire Mind, by T. Harv Elk, the founder, I thought, "this is for real". He lists what you must be willing to do to be rich, and I could see the one thing I had not been willing to do. Later, I inadvertently discovered that T Harv Elk was anonymously donating a great deal of money to a spiritual teacher I follow. Charitable giving is absolutely part of the millionaire mindset. You can read his book from any library and attend their introductory seminar for free. At the free seminar, there will be a DJ, plus lots of handouts and prizes. Most of the seminar was content. They pay for it because they upsell you to more seminars, the real ones that will really help you get rich. And it was a super fun weekend bonding with a group of 160 like-minded local souls.  Taking three days off from work is a huge deal, but it's worth it. Money is very important.

Click Here to Learn More About Millionaire Mindset

When you sign up for the seminar, I get a referral fee if you use my referral number, which is MMI31851. I would be so grateful to you if you do. And I will pay it forward. I'm learning from the best!

Angie's List

Angie's List is now for all businesses, not just contractors. My goal is to attract 200 new clients every year. In order to do that I need to get the word out. Reviews from happy clients help a great deal. Reviews are scattered between Intuit's website, my website, Linked in, and other internet sites.

Here is the link for my listing at Angie's List:

Read Unbiased Consumer Reviews Online at AngiesList.com

A big heartfelt thank you to every client who has given me a great review. I remember you fondly and hope your business is more profitable every year!

"Find my iPhone" App Saves the Day

On Holiday vacation, my iPhone was stolen. I used iCloud "Find My iPhone" app to locate it. It was in a city where I have a friend. I locked the phone, and sent an alert to call my friend for a reward. I set the reward at the street value of the phone. My friend was an angel to drive to a dangerous neighborhood in the middle of the night to retrieve it, and mail it back the next day. Happy Holidays!